Policies and Procedures

Comprehensive information about IEEE-SA governance, as well as links to relevant governing documents and boards and committees that support the standards development lifecyle.

IEEE-SA OPERATIONS MANUAL

5. Standing committees of the IEEE-SA BOG [1]
All members of the standing committees of the BOG, as well as the members of any ad hoc committees appointed by the BOG, shall act in accordance with IEEE Standards policies and procedures, IEEE Policies external link including, but not limited to, Section 9.8 external link on Conflict of Interest, and the IEEE Code of Ethics. external link

5.1 IEEE-SA Standards Board
The BOG shall establish and appoint a Standards Board to encourage and coordinate the development and revision of IEEE standards; to approve the initiation of IEEE standards projects; and to review them for consensus, due process, openness, and balance. The IEEE-SA Standards Board shall give final approval to IEEE standards prior to publication and shall process all necessary appeals. The IEEE-SA Standards Board shall approve the initiation and termination of Industry Connections activities, and review their progress (see subclause 4.2.7 of the IEEE-SA Standards Board Bylaws).

The rules and procedures for the IEEE-SA Standards Board are contained in the IEEE-SA Standards Board Bylaws and the IEEE-SA Standards Board Operations Manual. The BOG shall approve proposed changes to the IEEE-SA Standards Board Bylaws unless there is a conflict with its governing documents. Any conflict shall be resolved by a task force appointed by the IEEE-SA President.

5.1.1 Chair of the IEEE-SA Standards Board
The Chair of the IEEE-SA Standards Board shall be appointed by the IEEE-SA BOG. This individual shall be chosen for management skills, a strong industrial background, leadership abilities, and experience with standards. The chair is responsible for moving the IEEE-SA standards program forward effectively and efficiently. The chair shall ensure that the IEEE-SA standards program works in the best interests of the IEEE.

5.1.2 Membership of the IEEE-SA Standards Board
The IEEE-SA Standards Board shall consist of no fewer than 18 nor more than 26 voting members, who shall be of Member or higher grade of the IEEE and who are members of the IEEE Standards Association. Included in the membership are the following:

a) Chair: The Chair of the IEEE-SA Standards Board shall be appointed for a term of one year by the IEEE-SA BOG. Subject to IEEE Bylaw I-304.6, external link the Chair is eligible for re-appointment for up to two additional consecutive one-year terms.

b) Vice Chair: The Vice Chair of the IEEE-SA Standards Board shall be appointed by the IEEE-SA Standards Board from among the voting members for a term of one year. Subject to IEEE Bylaw I-304.6, external link the Vice Chair is eligible for re-appointment for up to two additional consecutive one-year terms. This appointment shall be made by the Standards Board at the first meeting of the year.

c) Past Chair: The most recent Past Chair of the IEEE-SA Standards Board willing to serve shall serve as a member of the Standards Board.

d) Secretary: The Managing Director of Standards, or another member of the IEEE staff as designated by the IEEE Executive Director, shall serve as the Secretary of the IEEE-SA Standards Board. The Secretary shall serve ex officio without vote.

Other voting members of the IEEE-SA Standards Board shall be appointed by the IEEE-SA BOG. The membership shall reflect the current standards needs of societies that are developing standards, industry sectors, international interests, and selected organizations (e.g., government, consumer). The representative of the IEEE Technical Activities Board (TAB), external link who is appointed by TAB, shall be a voting member. In addition, the IEEE-SA Standards Board may include nonvoting participants as described below:

1) Liaison representatives to provide coordination and communication between the IEEE-SA Standards Board and other IEEE organizational units, as well as other organizations involved in standards activities.

2) Members emeriti elected for life by the IEEE-SA BOG, based on long years of prior distinguished service on the IEEE-SA Standards Board and its committees. Only those members emeriti currently named to this position as of 31 December 1997 shall serve on the IEEE-SA Standards Board.

5.1.2.1 Liaison representatives
The following persons serve as nonvoting (unless already voting members) liaison representatives to the IEEE-SA Standards Board and its standing committees to assist in coordinating standardization work with their respective organizations:

a) The chair of each IEEE Standards Coordinating Committee (SCC) appointed by the IEEE-SA Standards Board.

b) Representatives of IEEE Societies and Councils (and their Technical Committees), appointed by the Presidents or Chairs of these bodies. Sponsor Committees may also designate liaison representatives where committee standards activity indicates the need for representation.

c) Liaison representatives designated by other major IEEE Boards.

d) Such other liaison representatives as the IEEE-SA Standards Board may authorize.

The responsibilities of the liaison representatives are given in the IEEE-SA Standards Board Operations Manual.

5.1.2.2 Tenure
Members of the IEEE-SA Standards Board may serve up to three consecutive one-year terms, except that chairs of standing committees or members of the Administrative Committee may be appointed to additional terms to provide experience and continuity.

5.1.3 IEEE Standards meetings
Policies concerning IEEE standards development meetings shall be specified in subclause 5.3 of the IEEE-SA Standards Board Operations Manual. This subclause contains special considerations for annual financial reporting; for meetings with per-meeting budgets or expenses for the IEEE of US $25,000; and for income or expenses for the IEEE that cumulatively exceed US $250,000 per year. No change in these monetary figures may be made in the IEEE-SA Standards Board Operations Manual without the prior approval of the IEEE-SA BOG.

All Sponsors shall ensure the submission and certification of detailed financial activity via the IEEE-SA online financial reporting tool for the previous fiscal year. This financial information shall include the operation of the Sponsor and all of its standards development committees (e.g., working groups, task groups) and is due by 15 February of each year for the previous fiscal year’s activity.

All Sponsors of IEEE standards development meetings with meeting budgets or expenses for the IEEE of US $25,000 or greater shall submit forecasts of their meetings [including the location (if known), approximate date, and anticipated subject matter] to the IEEE-SA BOG at least one year in advance on an annual basis. Such forecasts shall be kept current.

The IEEE-SA BOG and the IEEE Society, where applicable, shall receive the budgets for all IEEE standards development meetings when the budgeted meeting income or expenses for the IEEE exceeds US $25,000 per meeting. For IEEE Standards meeting budgets that are greater than US $25,000, failure to submit a budget may result in action from the IEEE-SA BOG.

All IEEE Standards Sponsor committees with actual or budgeted income or expenses for the IEEE of US $250,000 or more per year shall be audited by a fully qualified, independent professional auditor. The Sponsor may select an outside accounting firm, another fully qualified resource, or the IEEE Internal Audit Department to arrange for and perform the audit. The selection of such auditors should avoid any conflict of interest with members of the relevant IEEE Standards Sponsor committees. Audit fees, as determined by the outside accounting firm or the IEEE Internal Audit Department shall be budgeted by all IEEE Standards Sponsor committees requiring an audit.

5.2 Awards and Recognition Committee (ArCom)
This committee is responsible for administering the IEEE-SA awards program. Awards in this program include: IEEE-SA level awards, IEEE-SA Standards Board level awards, and other standards-related awards. It shall act on behalf of the IEEE-SA BOG to receive nominations and recommend candidates for IEEE-SA BOG approval, as appropriate, for IEEE standards awards. It shall submit nominations for standards awards sponsored by other organizations.

The nomination period for IEEE-SA awards (exclusive of the Standards Medallion and Working Group Chair awards) shall be 1 February to 31 July of each calendar year. If necessary, a one month extension (through 31 August) may be granted at the discretion of ArCom.

This committee shall be comprised of five members, including a chair. Two of the committee members shall be voting members of the IEEE-SA Standards Board, two of the members shall be members of the IEEE-SA BOG, and one member shall be a member of IEEE-SA. The chair and the other members shall be appointed for a term of one year by the IEEE-SA President. The chair shall serve as the IEEE-SA representative on the IEEE Awards Board.

5.2.1 IEEE-SA sponsored awards

5.2.1.1 IEEE-SA Corporate Award
This award may be presented annually to an IEEE-SA member organization for providing outstanding leadership and contributions to the IEEE-SA. Consideration shall be given to those nominees who have worked to achieve the IEEE Standards Association vision and mission.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.1.2 IEEE-SA International Award
This award may be presented annually to an IEEE-SA individual member (who is also an IEEE member) who has made an extraordinary contribution to establishing the IEEE-SA as a world-class leader in standardization.

Achieving acceptance of an IEEE-SA standard for worldwide implementation, harmonizing an IEEE-SA standard with international market requirements, and interacting with national and international bodies to enhance their understanding of the breadth and strength of the IEEE-SA standards program are examples of promoting the goals of this award.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.1.3 IEEE-SA Emerging Technology Award
This award may be presented annually to an individual, working group, or company that has initiated or advanced a new technology within the IEEE-SA standards development process and has produced a balloted standards document (e.g., standard, recommended practice, or guide) that has market relevance. It is not necessary for the final document to be approved, but substantial progress beyond the PAR is necessary.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.1.4 IEEE-SA Lifetime Achievement Award
This award may be presented annually to an individual whose achievements include:

- Significant technical contributions to, and an extraordinary career in, their field of interest;
- Outstanding service to the IEEE-SA, enabling achievement of its objectives; and
- Demonstrated commitment to standards development of at least 15 years.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.1.5 IEEE-SA Standards Medallion
This is an award for major contributions to the development of standards. Recipients need not be members of the IEEE, and their contributions may be to standards of other national and international standardizing bodies, provided such standards are in the IEEE fields of interest and constitute a significant contribution to the profession.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.1.6 IEEE-SA Sponsor Award for Outstanding Contributions to Corporate Standards Development
This award may be presented annually to IEEE Standards Sponsors that have shown exceptional support of the entity standards development process. Candidates for this award are determined by ArCom and approved by the IEEE-SA BOG.

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.2 IEEE-SA Standards Board sponsored awards

5.2.2.1 Distinguished Service Award
This award is given to present and past members of the IEEE-SA Standards Board for meritorious and distinguished service to the IEEE-SA Standards Board and its programs. ArCom develops a list of nominees and conducts a ballot within the committee to determine the recipient(s).

Further information on the award, including eligibility and the nominations process, is provided at the IEEE Standards website.

5.2.2.2 IEEE-SA Standards Board Working Group Chair Award
This award, acknowledging important contributors to the development of a standard, shall be presented to the following volunteer members of the working group:

a) Chair or Co-Chairs

b) Designated Vice Chair(s)

c) Secretary

d) Technical editor(s)

e) Any subcommittee chair designated by the WG Chair (i.e., task force chairs, chapter chairs)

f) Special editor of a collection

The award is issued automatically upon publication of the document and consists of a laminated wooden plaque displaying the cover of the standard and the name of the person.

5.2.2.2.1 IEEE-SA Standards Board Working Group Certificate of Appreciation
This certificate, acknowledging important contributions to the development of the draft standard within the working group, will be presented to participants based upon the recommendation of the Working Group Chair. The certificate will be issued upon receipt by IEEE-SA Staff of a properly completed request form, including rationale.

5.2.2.3 IEEE-SA Standards Board International Joint Working Group Chair Award
This award, acknowledging contributions made during the development of a standard jointly developed by the IEEE-SA and either ISO, IEC, or ISO/IEC, shall be presented to the IEEE-SA Working Group Chair and to the ISO, IEC, or ISO/IEC Working Group Chair counterpart. [Note: This award shall be presented to the IEEE-SA Working Group Chair in addition to the IEEE-SA Standards Board Working Group Chair Award (see 5.2.2.2).]

The award, which is issued automatically upon publication of the jointly developed standard, consists of a framed certificate containing the contributor’s name, the designation of the standard, and the title of the standard.

5.2.3 Other standards-related awards

5.2.3.1 IEEE Charles Proteus Steinmetz Award
This award external link was established by the IEEE Board of Directors in 1979. As discussed in IEEE Policy 4.8, external link it is administered by the IEEE Awards Board through its Technical Field Awards Council. It may be presented annually to an individual only "for exceptional contributions to the development and/or advancement of standards in electrical and electronics engineering."

Further information on the nominations process external link is given at the IEEE Standards website.

Nomination forms may be obtained from the Staff Secretary, IEEE Awards Board, 445 Hoes Lane, Piscataway, NJ 08854, USA.

5.2.3.2 IEEE Educational Activities Board (EAB)/IEEE-SA Board of Governors Standards Education Award
The Standards Education Award is jointly sponsored by the IEEE Educational Activities Board and the IEEE Standards Association. These two organizational units work together through the Standards Education Committee, which is a joint standing committee of the EAB and the IEEE-SA.

The award is given to individuals, companies, or organizations that have done one or more of the following:

- Actively promoted the integration of standards, including IEEE standards, into academic and corporate internal development programs;
- Provided support for education about standards needed in the design and development phases of professional practice (e.g., lectures, speaking engagements, tutorials, case studies, articles, etc.)
- Promoted the importance of standards in meeting technical, economic, environmental, political, and societal challenges
- Made significant and/or regular contributions of standards education materials (e.g., tutorials, case studies, articles, etc.)
- Provided content or materials to support education about the standards setting process

Further information on the award, including eligibility and the nominations process, external link is provided at the IEEE Standards website.

5.3 Corporate Advisory Group
This group shall be responsible for procuring industry input concerning the IEEE standards process and strategic direction and for recommending appropriate action to the IEEE-SA BOG. The Corporate Advisory Group (CAG) may also serve as an IEEE Standards Sponsor (as defined in clause 5.2.2 of the IEEE-SA Standards Board Bylaws). If the Corporate Advisory Group chooses to serve in this capacity, any of its activities as an IEEE Standards Sponsor shall be under the jurisdiction of the IEEE-SA Standards Board and subject to its rules of standards development. The Corporate Advisory Group Chair shall report to the BOG at least annually on the activities of the group.

This group shall be comprised of a minimum of six up to a maximum of eleven voting members. All members shall serve two-year terms with the exception of the Strategic Outreach position. The chair of the Corporate Advisory Group shall be a member of the IEEE-SA BOG, shall represent an entity in the IEEE Standards Association (see 6.1), and shall be appointed by the IEEE-SA BOG. The Nominations and Appointments Committee shall propose nominee(s) for the chair of the Corporate Advisory Group. The IEEE-SA President may appoint up to two members, serving in alternating two-year terms, who should be either present or past members of the IEEE-SA BOG and shall represent entities in the IEEE Standards Association. The IEEE-SA Standards Board Chair may appoint one member of the IEEE-SA Standards Board or its committees, who shall represent an entity in the IEEE Standards Association, to be a member of this group. There may be two members on the Corporate Advisory Group, serving in alternating two-year terms, who are appointed by the chair of the Corporate Advisory Group and shall represent entities in the IEEE Standards Association.

There may be one member of the Corporate Advisory Group whose position represents broadening strategic global participation ("Strategic Outreach position"). The member in this position shall be a current employee of an entity member in the IEEE Standards Association. The member in this position shall be appointed to a one-year term by the BOG, which shall receive recommendations from the CAG.

The eligible entities in the IEEE Standards Association shall elect up to four members-at-large of this group. These members-at-large should represent a breadth of key industry interests of the IEEE Standards Association. The Nominations and Appointments Committee shall propose nominees for each vacancy in an eligible member-at-large position. Those positions shall be elected by a plurality of the votes cast by the eligible entities of the IEEE Standards Association.

The CAG shall appoint a Vice-Chair from among its voting members for a term of one year. This appointment shall be made by the CAG at its first meeting of the year. If the Vice-Chair is unable to complete the one-year term, the chair of the Corporate Advisory Group shall appoint an alternate voting member of the CAG to complete the unfinished term. The chair of the Corporate Advisory Group may appoint a nonvoting individual to the group to serve as secretary.

Members serving in any Corporate Advisory Group positions are eligible for re-election or reappointment. Members serving in the Strategic Outreach position may be appointed up to two consecutive terms. If the member serving in this position is interested in continued CAG participation, he or she can be recommended for any position other than the Strategic Outreach position.

5.3.1 Corporate Advisory Group agenda
A preliminary agenda for each Corporate Advisory Group meeting shall be prepared by the Secretary of the Corporate Advisory Group or a designated person and distributed to Corporate Advisory Group members at least two weeks prior to a scheduled meeting of the Corporate Advisory Group. At the same time the agenda, without supporting documentation, shall be sent to all members of the IEEE-SA BOG.

5.3.2 Vacancies
If the Corporate Advisory Group chair is unable to complete his or her term of office, the IEEE-SA President shall have the discretion of deciding whether to hold a special election of the IEEE-SA BOG or to appoint a person to serve out the term. If a person in an appointed position on the Corporate Advisory Group is unable to complete his or her term of office, the appointer shall fill the position. If a Corporate Advisory Group member-at-large is unable to complete his or her term of office, the Corporate Advisory Group chair shall have the discretion of deciding whether to hold a special election of the eligible entities in the IEEE Standards Association or to appoint a person to serve out the term.

Any replacement appointment shall be ratified by the IEEE-SA Board of Governors.

5.3.3 Change in entity affiliation
If a Corporate Advisory Group member's entity affiliation changes, he or she shall be subject to re-election or re-appointment. If the position is an appointed position, the appointer shall determine if the re-appointment is acceptable. If the position is an elected position, the Corporate Advisory Group chair shall have the discretion of deciding whether to hold a special appointment process of the corporate members in the IEEE Standards Association or to appoint a person to serve out the term.

If the Corporate Advisory Group chair's entity affiliation changes, the IEEE-SA President shall have the discretion of deciding whether to hold a special appointment process of the IEEE-SA BOG or to re-appoint the Corporate Advisory Group chair to serve out the term.

If a Corporate Advisory Group member’s affiliation changes to that of an IEEE-SA entity member not already represented on the Corporate Advisory Group, eligibility to remain on the Corporate Advisory Group for the remainder of the Corporate Advisory Group member’s term is automatic.

If a Corporate Advisory Group member’s affiliation changes to an entity that is not a current IEEE-SA entity member, that entity is expected to become an IEEE-SA entity member. If such IEEE-SA entity membership is not attained within three months after the Corporate Advisory Group member’s change of affiliation, the Corporate Advisory Group member is subject to removal from the Corporate Advisory Group at the discretion of the Corporate Advisory Group Chair.

If a Corporate Advisory Group member’s affiliation changes to self, eligibility to remain on the Corporate Advisory Group is at the discretion of the Corporate Advisory Group Chair. Such a member shall be an IEEE-SA individual member in order to maintain their position on the Corporate Advisory Group.

In instances where it is impractical for the Corporate Advisory Group Chair to render a decision, the Corporate Advisory Group Vice-Chair shall make a ruling.

Any removal from the Corporate Advisory Group and the resulting replacement appointment shall be ratified by the IEEE-SA Board of Governors.

If a nominee for a Corporate Advisory Group elected position has his or her entity affiliation change during the election process, or if public disclosure of an intention to change affiliation of an entity is made, the entity members of the IEEE Standards Association shall be informed of the change in affiliation.

CAG members and nominees for CAG positions have a duty to disclose a change of affiliation to the IEEE-SA as soon as it can be made public.

The IEEE-SA does not allow multiple Corporate Advisory Group members with the same entity affiliation to serve concurrently.

5.4 Nominations and Appointments Committee
This committee shall submit lists of candidates to the IEEE-SA BOG for

-- The office of IEEE-SA President-Elect as stated in IEEE Bylaw I-303.6 external link

-- The eligible member-at-large positions on the IEEE-SA BOG

-- The IEEE-SA Standards Board Chair -- The members of the IEEE-SA Standards Board

-- The IEEE-SA Corporate Advisory Group Chair

-- The eligible member-at-large positions on the IEEE-SA Corporate Advisory Group

-- With the advice of the IEEE-SA President and the IEEE-SA Standards Board Chair, the members of the Nominations and Appointments Committee for the following year

Members of the IEEE-SA BOG Nominations and Appointments Committee shall not be eligible for positions for which the IEEE-SA BOG Nominations and Appointments Committee is responsible for making nominations. This committee shall be comprised of five voting members and additional nonvoting experts selected by the Nominations and Appointments Committee Chair, who shall be

-- The chair, who shall be the past President of the IEEE-SA, the past past President of the IEEE-SA, or the President Elect of the IEEE-SA. In the event of the unavailability or conflict of interest of the past President, the past past President shall be the chair of the Nominations and Appointments Committee. In the event of the unavailability or conflict of interest of the past past President, the President Elect shall be the chair of the Nominations and Appointments Committee. As stated in IEEE Bylaw I-307.1, external link the chair of the Nominations and Appointments Committee shall not be eligible to be elected to the IEEE Board of Directors during his or her term of service.  

-- One current or past member of the IEEE-SA Standards Board, appointed by the BOG

-- Two current or past members of the IEEE-SA BOG, appointed by the BOG

-- One current IEEE-SA corporate member representative, appointed by the BOG

Vacancies on the IEEE-SA Nominations and Appointments Committee may, at the discretion of the IEEE-SA President, be filled either by appointment by the IEEE-SA President or by nomination by the IEEE-SA Nominations and Appointments Committee and appointment by the IEEE-SA BOG.

5.4.1 Nominations and appointments guidelines
The Nominations and Appointments Committee will solicit nominations from IEEE Societies and councils, government and industry to determine candidates for IEEE-SA President-Elect and to develop slates of members-at-large candidates for the IEEE-SA BOG. General qualifications for these positions are given in 4.2.1.

Any candidate for election or appointment to any position under the purview of the Nominations and Appointments Committee shall disclose to the Nominations and Appointments Committee

-- Any other offices he/she holds within the IEEE

-- Any role he/she has outside the IEEE that places him/her in a position of doing business with the IEEE

-- Any other possible source of conflict of interest

5.4.2 Appointment process for the IEEE-SA Standards Board
The Nominations and Appointments Committee shall develop a slate of candidates for Chair of the IEEE-SA Standards Board and for the members of the IEEE-SA Standards Board. In selecting nominees, due consideration shall be given to the degree of interest and standards activities within the various IEEE Societies, interests of government regulatory bodies and industry, and requirements for balance.

The IEEE-SA BOG Nominations and Appointments Committee shall formally solicit candidates for both members of the IEEE-SA Standards Board and for the IEEE-SA Standards Board Chair from 1 March to 1 June of the appointment year. The IEEE-SA BOG Nominations and Appointments Committee shall finalize the proposed slate for action by the IEEE-SA BOG at the scheduled final IEEE-SA BOG meeting of the year.

5.4.3 Election/appointment process for the IEEE-SA Corporate Advisory Group
The IEEE-SA BOG Nominations and Appointments Committee shall formally solicit candidates for both members of the IEEE-SA Corporate Advisory Group and for the IEEE-SA Corporate Advisory Group Chair from 1 February to 15 May of the election/appointment year. The IEEE-SA BOG Nominations and Appointments Committee shall finalize the proposed slate for action by the IEEE-SA BOG at its second scheduled meeting of the year.

At the second scheduled IEEE-SA BOG meeting of the year, the IEEE-SA BOG shall appoint the IEEE-SA Corporate Advisory Group Chair for the following term. The IEEE-SA corporate membership elects the members-at-large of the IEEE-SA Corporate Advisory Group according to the procedure in 5.3.

5.4.4 Electioneering
Electioneering activities that provide information to IEEE-SA voting members on all candidates and issues in an IEEE-SA election are encouraged. All IEEE-SA members eligible to ballot in a particular election should be informed of the views of all candidates for that election; equal opportunity to express views shall be provided to all candidates for the same elective position. Election campaign activities proposed to be held during any official meeting of the IEEE-SA or its subgroups shall take place only if all candidates for a given post are present, agree to be represented by someone else, or agree to the activity in their absence.

IEEE-SA email lists, newsletters, and reflectors shall not be used to send out messages related to the support or nonsupport of candidates for election (including elections at the IEEE level and outside of the IEEE). See IEEE Policies 13.3 external link for further information.

5.5 Finance Committee
This committee shall provide the financial oversight for the IEEE-SA. It shall report its information to the IEEE-SA BOG.

This committee shall be comprised of four members, the IEEE-SA President; the IEEE-SA President-Elect or the most recent IEEE-SA Past President willing to serve; the IEEE-SA Treasurer, who shall be appointed by the IEEE-SA President; and the Managing Director, IEEE Standards Activities, who shall serve as an ex-officio member without vote.

The IEEE-SA Treasurer shall serve a two-year term, with reappointment permissible for a maximum tenure of three terms.

The IEEE-SA is intended to be operated on an expense-neutral basis to the IEEE. It shall be financed by the revenue from the sale of documents, royalties from intellectual property, contracts, fundraising, and participatory fees for standards-related products and services. A three-year budget will be prepared and revised annually. Fees for services shall be subject to periodic adjustment.

5.6 Strategic Planning and Portfolio Management Committee (SP&PMC)
This committee shall propose strategic goals that are consistent with the mission, vision, and core values of the IEEE Standards Association to enhance the value of the IEEE-SA business portfolio and/or diversify its sources of revenue. The committee shall submit implementation plans to realize each goal to the IEEE-SA BOG for review. In addition, the SP&PMC is responsible for oversight of the preparation of IEEE-SA external policy statements.

This committee shall consist of at least five members including the chair. All members of this committee shall be appointed by the IEEE-SA President, shall be present or past members of the BOG, SASB, or CAG, and shall serve for a one-year term.

5.6.1 Strategic Planning and Portfolio Management Committee agenda
A preliminary agenda for each Strategic Planning and Portfolio Management Committee meeting shall be prepared and distributed to Committee members at least two weeks prior to a scheduled meeting. At the same time, the agenda shall be sent to all members of the IEEE-SA BOG.

5.7 Registration Authority Committee (RAC)
The IEEE Registration Authority Committee (RAC) shall provide oversight of all Registration activities defined or referenced in IEEE standards. Such registration activities include, but are not necessarily limited to, assignment of unique numbers or identifiers used by implementers of the standard, or listings of products or services defined by the standard. This committee is responsible for both the registry process and the registration-activity-related technical content of standards using a RAC administered activity.

This committee performs its registration authority function for approved (or proposed) IEEE standards or non-IEEE standards relevant to IEEE interests. The IEEE RAC also recommends new registries to the IEEE-SA BOG.

Each IEEE standard that contains a registration activity shall have such registration activity presented to the IEEE RAC for consideration as a RAC administered registry. The IEEE maintains the right of first refusal to be the registration authority for all registries described in an IEEE Standard.

This committee shall be comprised of representatives of Sponsors of IEEE standards interested in registration. The RAC may have up to 21 members. The IEEE-SA President shall appoint the chair of the RAC for a three-year term, renewable at the discretion of the IEEE-SA President. This committee shall have two members without vote, the RAC Secretary (IEEE Staff) and the chair of the Standards Activities Board of the IEEE Computer Society (or designee). The RAC Chair may appoint additional technical experts to serve as non-voting members of the RAC. The IEEE-SA BOG shall oversee this committee through its minutes and agendas.

5.7.1 RAC agenda
A preliminary agenda for each RAC meeting shall be prepared by the IEEE Standards Department staff (the IEEE OUI Registration Authority Administrator or a designated person) and distributed to RAC members at least two weeks prior to a scheduled meeting of the RAC. At the same time, the agenda, without supporting documentation, shall be sent to all members of the IEEE-SA BOG.

5.8 Standards Education Committee
The Standards Education Committee (SEC) is a joint standing committee of the IEEE Educational Activities Board (EAB) and the IEEE Standards Association. The SEC charter, mission, scope, functions, composition, membership requirements, etc. are detailed in the IEEE Educational Activities Board Operations Manual. external link

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Footnotes:
[1] Note that not all committee operations are detailed in this clause.