Announcements!

December 20, 2007
New Functionality : Manage Working Groups

Sponsor Chairs can now manage their working groups in myProject through the “Manage Committee” link on the myProject home page.
* To add a Working Group :
1. Click " Manage Committees" from the home page,
2. Click “Manage” under the “Actions” column to access the link, “Add a Working Group.”
3. After a new Working roup is created, users can enroll themselves in that new working group by selecting it through “Manage Activity Profile”in myProject.

* To Assign Officers* to a Working Group (enter new or to revise existing officers):
1. Go to the working group entry on the working group listing referenced in (3) above.
2. Click “Manage” under the “Actions” column.
3. Click “Manage Roster”; click “Manage Officer Roster.” A set of fields are provided, including those for working group chair, vice chair, co chair and others.
4. Enter (or write over) the IEEE Web Account usernames for the desired officers.

*Note:  To be assigned as an officer, a user must meet the following conditions:
1. Must have previously signed themselves up for that working group (or project) by selecting it through “Manage Activity Profile.”  By so doing, the user will also complete screens to identify his/her affiliation, and (in the future) confirm ethics/copyright data; and,
2. Must be an IEEE member; and,
3. Must be an IEEE-SA member.

If an officer’s IEEE membership, IEEE-SA membership, or both expire at any time during that officer’s tenure, the officer will lose access to myProject officer screens.  The sponsor chair can then reassign the officer role to another user who fulfills the criteria; or the user can renew his/her IEEE and/or IEEE-SA membership, as required.

Announcement History

October 26, 2007
NEW FUNCTIONALITY TO MANAGE COMMITTEE OFFICERS!
Effective immediately, all Sponsor Chair and Working Group Chairs can manage their officer roster (which includes the committee treasurer, secretary, and vice chair if these positions exist in your committee). Sponsor Chairs can also manage the Working Group Chairs (add/delete/modify) through myProject as well. Go to the "Manage Committees" link on the myProject home page.

• Locate the group to be managed and click "Manage" under the "Actions" column. Then, click "Manage Roster" to display the roster.
  Scroll down the roster to find the individual to be assigned to the officer role (the individual must appear on the roster to be assigned). Make a note of the email address for that individual.
  
• Click "Manage Officer Roster" and enter the individual's email address (or username, if you have it) in the designated officer's field. If the role is already populated, you can overwrite the data by simply entering the new email address or username.

July 25, 2007

* Important Notice Regarding System Maintenance:
Beginning on Friday, 3 August, and continuing through Sunday, 5 August, the IEEE Web site is scheduled to undergo a system upgrade. During the upgrade, users may be temporarily unable to access myProject or other applications or services that require creating or signing in with an IEEE Web account user name and password. We apologize for any inconvenience.

May 10, 2007

* Control Panel Changes:
ATTENTION ALL
We have made some changes to the myProject and myBallot (sponsor, working group chair view) control panel. Please note the following changes:
For Chairs and other responsible individuals:
-- "Insert Rogue Comment" link has been changed to "Insert Public Comment into Database"
-- Upload Comment Response Tool has been renamed to "Upload/Download Comment Response"
-- Sponsors can manage their PARs which have been submitted to NesCom.
All other users:
-- Links to go to/return to myBallot or myProject have been relocated to the bottom of the page.
-- Link to notifications has been added to the top navigation bar (in myBallot) so you can easily access your notifications.
-- The tasks have been reordered to flow better with the balloting process.

May 2, 2007

* PAR and NesCom Processing:
ATTENTION ALL SPONSOR CHAIRS, STANDARDS REPRESENTATIVES AND WORKING GROUP CHAIRS

We are in the process of automating the PAR submittal and NesCom committee process. We hope to complete the project in June 2007 (pending test results). Part of this automation will include the requirement that Sponsor Chairs/Standards Representatives explicitly accept all PAR submissions (in accordance with the IEEE-SA Standards Board Operations Manual, subclause 5.1.2a):
-- User submits a proposed PAR
-- Sponsor Chair will receive a notification from myProject that a proposed PAR has been submitted
-- Sponsor Chair will enter myProject to review and accept the submitted PAR

As we get closer to launching this feature we will provide further details.

March 28, 2007

* Disclosure of Affiliation:
During 2006, the IEEE-SA Board of Governors and the IEEE-SA Standards Board recognized that making visible those interests that are funding participation in Working Groups and Sponsor ballots would improve transparency and openness in IEEE-SA standards development. In December 2006, changes to the IEEE-SA Standards Board Bylaws and the IEEE-SA Standards Board Operations Manual were approved to make the Declaration of Employer and Affiliation mandatory in various IEEE-SA activities. In support of this requirement, myProject is collecting Declaration of Employer at the personal level (via myInfo) and Declaration of Affiliation at both the project and Sponsor ballot levels (via the Technical Activity Area selection process).

The Declaration of Employer at the personal level was implemented in early February and those who have logged into myProject since then have been directed to provide their Employer as a mandatory field within their contact information before being allowed to go further into the system. Effective 2 April 2007, the same direction apply for Declaration of Affiliation at the Sponsor, Working Group, and Project levels.

A complete set of FAQs (definitions of Employer and Affiliation; what will be done with the information; the consequences of not providing information or of providing erroneous data; etc.) is also available.

February 27, 2007

* Standards Development Rosters:
The name of the link for users submitting and maintaining standards development rosters through myProject has been changed. The new link, found on the myProject home page, is "Manage Committees" (instead of "View Roster"). Click the link for "Manage Committees" and drill down to the project by clicking the (+) on the left to expand each level. The actual project will be highlighted in yellow. Click "Manage Committees" for that project -- a list of individuals enrolled in that Committee/Project will appear. On that screen, you can assign the individual to the role of Participant, Non-Voting Member, or Voting Member of the project group. You can also view contact information for that individual.

Participant -- identifies an individual that has met the participation requirements, in-person or via email or otherwise, of a committee per the committee's rules as opposed to having simply indicated his/her interest by selecting one of the myProject technical areas. Participants are, by definition, also Interested Parties.

Non-Voting Member -- identifies an individual that has met the committee's non-voting membership requirements per the committee's rules as opposed to having simply indicated his/her interest by selecting one of the myProject technical areas. Non-Voting Members are, by definition, Interested Parties.

Voting Member -- identifies an individual that has met the committee's voting requirements per the committee's rules as opposed to having simply indicated his/her interest by selecting one of the myProject technical areas. Voting Members are, by definition, Interested Parties.

February 9, 2007
* New myProject Enhancement:
All users of myProject are now required to disclose their affiliation in accordance with IEEE-SA Standards Board policies 5.3.3.1 and 5.3.3.2 of the IEEE-SA Standards Board Operations Manual.

Upon logging onto myProject, you will be requested to update your "myInfo" screen data with the name of the IEEE-SA entity member with which you are associated (from a drop-down menu); or the "corporate affiliation" that you have with respect to your IEEE-SA activities (refer to the aforementioned Standards Board policies for definition). You will also be required to enter your "position" associated with your entity or corporate affiliation.

January 31, 2007

* New myProject Enhancement:
Sponsors can now manage their Policy and Procedures (P&P) documents through the "Manage Committees" link on the myProject home page. Drill down to the committee level, click the link, "Manage Committees" under the "Actions" column, and click the link, "Manage Sponsor P&P." Then, you can easily upload your new or revised P&P for AudCom approval. An on-screen confirmation will appear upon uploading your file. The uploaded file will appear on the screen with a "submitted" status.

Note that if you wish to submit a PAR, you may do so only if you have an accepted P&P on file; or if the P&P is considered visibly under development by AudCom.

Also, all users have now been provided with a "View Sponsor P&P" link on their myProject home page. The listing shows all accepted P&Ps, the designated contact, and the P&P URL.

October 24, 2006

* Officer Roster Tracking:
Sponsor and Working Group Chairs can now manage and view their officer rosters at the sponsor, working group and project levels, through the "Manage Officer Roster" link accessed through the "View Roster" link on the myProject home page. The "Manage Officer Roster" link allows the assignment of other officers such as treasurer and secretary; as well as multiple alternate ballot designees. As myProject evolves, these officer roles will have specific access rights in the system for functions related to those roles.
* Voting Member Tracking:
Sponsor and Working Group Chairs can now maintain and manage the list of voting members for their committee through the "View Roster" link in myProject. The system affords the ability to enter the data manually and provides a mechanism to download the list of Voting Members. The chair can then make needed adjustments on the voting status of any entry, and then upload the now updated list back into the myProject.
* Invited Expert Enrollment Change:
A User who wishes to participate as an "invited expert" in any proposed ballot group must first enroll in the Project as an Interested Party by clicking the link, "Select Activity Profile" on the myProject home page, and drilling down to the "project" level to enroll in the appropriate project. The Sponsor or Working Group Chair then has the ability to designate any interested party as an invited expert through the "View Roster" link. To do so, the Chair will drill down to project level; click the link for "Manage Invited Experts" and follow the instructions on the screen.

Should you have any questions, please contact your IEEE Society-Staff Liaison.

June 23, 2006

* New myProject Enhancement:
To improve service to our customers, we have released a new enhancement that allows us to capture user contact information for balloting and for other areas of the system. When you log onto myProject, you will be requested to fill in mandatory contact information such as land mail and email addresses, and phone. Once complete, you will automatically be taken back to the myProject login screen, where you can then access your myBallot control panel or other links of choice.

April 7, 2006

* Email Bug Identified and Fixed:
A bug in myProject inadvertently copied rather than blind-copied all myProject email recipients of recent notifications, thereby disclosing the email addresses of the people on these email notifications. The bug was fixed as soon as it was identified and should not occur again. Both the design and implementation teams apologize for any inconvenience. Any questions about myProject can be sent to myproject@ieee.org.

March 3, 2006

* Membership Notice:
The IEEE has issued its final notice for IEEE and IEEE-SA members to renew their membership for 2006. If you have not renewed your 2005 membership for 2006, your record will be placed in arrears and you may not be able to join an IEEE ballot group since current membership in the IEEE-SA is required (or a per project ballot fee is paid).
To renew, please visit the IEEE Membership Renewal site.
* URL Change for myBallot:
On or about 3 April 2006, the current URL for myBallot (https://balloting.standards.ieee.org/my-site), will change to:
https://development.standards.ieee.org/my-site

Please take a moment to update your bookmark to the new page for myBallot.

January 13, 2006

The following changes have been made to Standards Development Online (myProject and myBallot systems):
* New Ballot Status "Submitted to RevCom":
When the sponsor submits the project to RevCom, staff can enter the status "Submitted to RevCom" into the system. This new feature helps the user easily see the most recent status of the ballot. When this status is activated, the comment resolution/response period closes and all ballot group members can view all comments and responses.
If, for some reason, RevCom requires the sponsor to conduct additional recirculation ballots, the status can be easily changed back to the Comment Resolution status which would allow the sponsor to conduct the recirculation when ready.
* Added Search Feature:
Is the data in the pages getting more and more difficult to view? There are a few pages that now have a search box available.
* Condensed Vote Submission Area:
For the ballot voting screen, by removing the "Abstain Other Reason" requirement, we were able to condense the screen and make it easier to use.
* Mixed Ballot Type:
The mixed ballot type has been removed from the system to accommodate the changes recently made to the Operations Manual. If a mixed ballot type has been grandfathered into the process, the ballot will be processed using the old balloting system.
* Staff Update Ballot & Invitation Dates:
Staff can now update the invitation or ballot (start and end) dates before the action is initiated. This added flexibility allows staff to better accommodate the date changes if an extension is needed.

December 20, 2005

The following changes have been made to the myBallot system.
* New Look and Feel:
Logging in to myBallot now redirects users to a new "myProject" control panel with an enhanced navigation header (using IEEE format and additional IEEE-SA links.) The new myProject Control Panel has a dedicated link to the myBallot system. Other links will appear as they are implemented
* Notification Area:
The main control panel has a notification area for the viewing and maintenance of all system-generated notices, including invitation announcements and ballot announcements. The Notification Area is intended to be the primary mechanism within myProject and myBallot for informing users of system generated notices, alerts, and other announcements previously delivered via email. While the same information will be sent out via email as a backup, we cannot guarantee delivery of email due to a variety of reasons outside the control of the IEEE.
* Email notifications:
The system sends users one consolidated notification per day of all system-generated reminders including invitation reminders (sent to members of an invitation pool, reminding of the impending invitation period close date) and ballot reminders (sent to members of a ballot group, reminding of impending ballot close date). Other email notification services will be implemented as new enhancements to the system become live.
* Technical Area Enrollment (replaces the invitation pool sign up area in myBallot):
This service expands the capability of users to indicate interest in a project or a general technical area. Invitation pool data as it existed in myBallot has been moved to this new area. Users are encouraged to log onto the system to ensure their previous selections were transferred accurately. This service also collects more detailed contact information from users.

The Implementation Team appreciates all comments and feedback you may have; please direct them to myproject@ieee.org.