FAQs - Balloting Service

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Yes, the IEEE-SA Staff can assist you in conducting Sponsor level ballots for your draft documents, and can also help you form your ballot group through the use of an invitation procedure. To find out more, go to myBallot. For additional questions, contact your IEEE Standards Staff Liaison.

What documents do I need to prepare to start the ballot in myBallot?

For an initial ballot, you will need
-- The draft in pdf format

For the recirculation ballot, you will need
-- The revised draft in pdf format, including current date and updated draft number, with changes highlighted (preferable) or a summary sheet showing changes made to the last draft

-- Completed comment resolution in myBallot.
-- Recirculation letter (required) outlining the major changes to the document.

For a reaffirmation ballot, the last published standard is supplied by IEEE-SA Staff.

What does IEEE-SA Staff do to assist me with my Sponsor ballot?

The IEEE-SA Staff will:

Review the draft using the "Pre-Ballot Editorial Review" process. This is completed prior to the sponsor ballot process.

Review invitation and ballot requests submitted through the myBallot system to ensure accuracy and completeness.

The myBallot system will:

Provide you with all ballot information (vote and comment) in real time.

Contact those who have not submitted a vote using automatic email alerts.

Conduct a recirculation ballot upon your request.

What happens if ballot group members don't respond to the ballot?

A follow-up phone call or email from the Sponsor is the most effective means of soliciting a response from balloting group members who have not yet voted. To assist in this follow-up, the myBallot system will automatically send reminder emails to those who have not yet voted -- 14, 7, and 3 days prior to ballot closing (excluding recirculations and all ballots less than 14 days). To see all of the automatic email alerts generated by the myBallot system, click here.

What if I have additional questions about myBallot?

For further information, contact the IEEE-SA Balloting Center.