|
|
|
|
IEEE-SA Standards Board Procedures
Committee (ProCom)
APPROVED Minutes
15 June 2009
1:00 p.m. - 5:00 p.m.
Tokyo, Japan
MEMBERS PRESENT
Jim Hughes
Rich Hulett, Chair
Steve Mills
Ron Petersen
Jon Rosdahl
Howard Wolfman
MEMBERS ABSENT
Karen Bartleson
Tom Prevost
GUESTS
Satish Aggarwal
Phillip Barber
Wael Diab
Mark Epstein
Bob Grow
Young Kyun Kim
John Kulick
David Law
Hung Ling
Glenn Parsons
Gary Robinson
Sam Sciacca
Claire Topp, Legal counsel
Don Wright
STAFF
Judy Gorman
Mary Ellen Hanntz
Bob LaBelle
Moira Patterson
Dave Ringle, Administrator
Lisa Yacone
1 CALL TO ORDER
Chair Hulett called the meeting to order at 1:00 p.m. There was a round of introductions by all present.
Chair Hulett thanked the ProCom members for their attendance and participation on the two teleconferences held in early May to review the Industry Connections procedures of the Computer Security Group. It was noted that the BOG approved this activity at its June meeting.
2 APPROVAL OF AGENDA
The agenda was approved by unanimous consent.
3 APPROVAL OF THE 17 MARCH 2009 ProCom MINUTES
The previous meeting minutes were approved by unanimous consent.
4 OLD/UNFINISHED BUSINESS
4.1 Copyright Ad Hoc Update – Law
David Law reported on the history of the work of the copyright ad hoc and on the progress made since the March ProCom meeting, notably changes to the P&P and the FAQs to address previous concerns.
There was a motion to forward the wording changes [below] to the Standards Board for an approval vote. The motion was approved [Vote: Yes=4, No=0, Abstain=1 (Mills)].
“IEEE-SA Standards Board Bylaws
7. Copyright
All contributions to IEEE standards development (whether for an individual or entity standard) shall meet the requirements outlined in this clause.
7.1 Definitions
The following terms, when capitalized, have the following meanings:
“Public Domain” shall mean material that is no longer under copyright protection or did not meet the requirements for copyright protection.
“Published” shall mean material for which a claim of copyright is apparent (e.g., the presence of the copyright symbol ©; an explicit statement of copyright ownership or intellectual property rights; stated permission to use text; a text reference that indicates the insertion of text excerpted from a copyrighted work; or a visual indication of an excerpt from another work, such as indented text).
“Work Product” shall mean the compilation of or collective work of all participants (e.g., a draft standard; the final approved standard).
7.2 Policy
The IEEE owns the copyright in all Work Products.
Participants are solely responsible for determining whether disclosure of any contributions that they submit to the IEEE requires the prior consent of other parties and, if so, to obtain it.
7.2.1 Contributions from previously Published sources
All contributions from previously Published <link to definition in paragraph> sources that are not Public Domain <link to definition in paragraph> shall be accompanied by a Copyright Permission Form that is completed by the copyright owner, or by a person with the authority or right to grant copyright permission. The Copyright Permission Form shall outline the specific material being used and the planned context for its usage in the IEEE standard.
7.2.2 Contributions not previously Published
For any contribution that has not been previously Published <link to definition in paragraph>, and that is not Public Domain <link to definition in paragraph>:
a) The IEEE has the non-exclusive, irrevocable, royalty-free, worldwide rights (i.e., a license) to use the contribution in connection with the standards project for which the contribution was made.
b) Upon approval of the standard, the IEEE has the right to exploit and grant permission to use the standard’s content derived from the contribution in any format or media without restriction.
Copyright ownership of the original contribution is not transferred or assigned to the IEEE.
Renumber:
78. Modifications to the IEEE-SA Standards Board Bylaws
78.1 Interpretations of the IEEE-SA Standards Board Bylaws
IEEE-SA Standards Board Operations Manual
6.1 Copyright
The IEEE owns the copyright of draft and approved IEEE standards (see 7.2 of the IEEE-SA Standards Board Bylaws). All IEEE standards are copyrighted by the IEEE under the provisions of the US Copyright Act.
Contributions made by participants in an IEEE-SA standards development meeting, whether the contributions are Published or not, are subject to the IEEE-SA Copyright Policy set forth in Clause 7 of the IEEE-SA Standards Board Bylaws.
6.1.1 Project Authorization Request (PAR)
As part of the initial PAR procedure, the committee or working group shall appoint a chair who shall sign a Copyright Agreement acknowledging that the proposed standard constitutes a "work made for hire" as defined by the Copyright Act, and that as to any work not so defined, any rights or interest in the copyright to the standards publication is transferred to the IEEE. Except as noted below, the IEEE is the sole copyright owner of all material included in the standard.
At the time of a PAR is submitted for initial approval completion, any known previously Published copyrighted material intended for inclusion in the proposed IEEE standard shall be identified on the PAR. The wWorking gGroup Chair is responsible for receiving obtaining written permission to use all previously Published copyrighted material prior to the start of the initial ballot invitation or prior to the next recirculation ballot if the excerpted material is inserted during comment resolution. Sample form letters are available in the IEEE Standards Style Manual.
6.1.2 Contributions from previously Published sources
Participants in an IEEE Standards group who submit contributions containing excerpted content from previously Published sources shall notify the Chair of the need for permission, and should assist the Chair in obtaining that permission. Working Group Chairs are responsible for requesting and obtaining permission from external entities and for forwarding the completed response forms to the IEEE <insert link to stds-style@ieee.org>.
IEEE Permission Form Letters <http://standards.ieee.org/guides/style/index.html> should be used to request and grant such permissions. Permission Form Letters to use material unchanged or modified are available online <insert link to http://standards.ieee.org/guides/style/index.html>). Agreements that do not conform to the IEEE Permission Form Letters are possible, but such requests <insert link to stds-ipr@ieee.org> shall be in writing and shall be approved by IEEE-SA staff.
6.1.3 Drafts of proposed IEEE standards
All drafts of proposed IEEE standards shall contain the copyright statement provided in subclause 4.2.2 of the IEEE Standards Style Manual.
RATIONALE:
Implementation of the Copyright policy.”
The copyright ad hoc was asked to continue its work to:
- Align the FAQs and the policy web page with the P&P text.
- Examine the issue of a web page with a possible assertion of copyright [© inserted into the .html of a web page].
4.2 Obligations of the Participant Ad Hoc Update – Law
David Law reported on the history of the work of the obligations ad hoc and on the progress made since the March ProCom meeting.
ProCom reviewed the updated, proposed myProject web page and made some revisions to section 2. There was general consensus that the web page was much improved and was generally acceptable, except for section 3.
The obligations ad hoc was asked to continue its work:
- Add Bob Grow to the ad hoc.
- Examine section 3 and propose new text.
4.3 Study Group Guidelines Ad Hoc Update – Powers
Dave Ringle reported on the history of the work of the ad hoc and on the progress made since the March ProCom meeting.
ProCom proposed some revisions to the presented guidelines.
There was a motion to adopt the revised document. The motion was unanimously approved.
The guidelines document will be made available from the SA web site. It is considered to be a non-normative document.
4.4 Definition of ‘Standard’ Ad Hoc Update – Powers
Dave Ringle reported on the history of the work of the ad hoc and on the progress made since the March ProCom meeting.
The output of the ad hoc is:
Standard: A document, developed by a balanced group of materially interested and affected parties through a consensus-based process, that specifies uniform engineering, technical and interoperability criteria, methods, processes and practices.
ProCom did not accept the definition as presented.
Anyone with suggestions for how to improve the definition is asked to send them via email to Dave Ringle (d.ringle@ieee.org) by 31 July.
4.5 Reaffirmation Ad Hoc Update – Sciacca
Sam Sciacca reported on the history of the work of the reaffirmation ad hoc and on the progress made since the March ProCom meeting.
The ad hoc was asked to continue its work:
- Complete P&Ps and/or RevCom conventions to require a resolution plan (short term).
- Complete balloter/Sponsor instruction language (short term).
- Consider a different approach (long term). [There was consensus that the ‘ISO model’ be dropped and that the focus be on the 10-year/revision model.]
5 NEW BUSINESS
5.1 Proposed Changes to SASB OpMan RE: Reaffirmation – Law
There was a motion to forward the wording changes [below] to the Standards Board for an approval vote. The motion was unanimously approved.
"IEEE-SA Standards Board Operations Manual
9.1 Reaffirmation
Standards that contain no identified significant obsolete or erroneous information may be submitted by the Sponsor for reaffirmation when accompanied by a ballot indicating approval by at least 75% of the interested and affected parties. When the Sponsor ballots a standard for reaffirmation, the entire standard document, including approved amendments, corrigenda, and known errata, is subject open to review by its balloters. Objections may indicate the need to revise the standard rather than to reaffirm it.
If any approved amendments or corrigenda are omitted during a reaffirmation ballot, a recirculation shall be required to present them to the balloting group.
Sponsors shall not conduct a reaffirmation ballot for standards with three or more amendments. In such situations, the Sponsor shall revise the standard instead. (See 8.1.2.)
RATIONALE:
This change clarifies that during a reaffirmation all approved amendments, corrigenda, and known errata to that standard are part of the reaffirmation and have to be included in the reaffirmation package.”
5.2 SASB Definitions Ad Hoc Output– Wolfman
There was a motion to recommend to staff that the Guidelines and Best Practices for the Creation and Maintenance of IEEE Standards Terms and Definitions be incorporated into the IEEE Standards Style Manual. The motion was unanimously approved.
5.3 Proposed Changes to SASB OpMan 5.4.3 RE: Standards Balloting Process – Law
David Law introduced the proposed change. Phillip Barber, RevCom member and the editor of the change, stated that the proposed change was a major reorganization of material, but it was not an introduction of substantive changes.
Since ProCom did not have ample time prior to the meeting to review the proposed change, it will be balloted via email.
5.4 Proposed Changes to SASB OpMan RE: Standards Documentation – Mills
There was a motion to forward the wording changes [below] to the Standards Board for an approval vote. The motion was unanimously approved.
“IEEE-SA Standards Board Operations Manual
1.3 Standards documentation
All IEEE-SA draft standards, meeting minutes, Sponsor ballot materials, and Sponsor ballot comments shall be in the English language.
RATIONALE: This proposed rule clarifies that key documentation for the IEEE-SA standards process needs to be in English to facilitate the widest possible use of that documentation. This change is proposed due to observed working group meetings where the draft standard was prepared in a language other than English.”
5.5 Proposed Changes to SASB Bylaws RE: Entity Participants – Mills
There was a motion to forward the wording changes [below] to the Standards Board for an approval vote. The motion was approved [Vote: Yes=4, No=0, Abstain=1 (Mills)].
“IEEE-SA Standards Board Bylaws
5.2.1 Participation in IEEE standards development
Participants in the IEEE standards development individual process shall act based on their qualifications and experience. Entity representative participants in the IEEE standards development entity process are appointed by an entity to represent that entity and act on its behalf. Such representatives may participate in IEEE standards development activities and take action based upon instruction from the entity for which they have been appointed as an entity representative.
While participating in IEEE standards development activities, all participants, including but not limited to, individuals, entity representatives, entity members, entities participating directly in the entity process, and entities participating indirectly in the individual process shall act in accordance with all applicable laws (nation-based and international), the IEEE Code of Ethics, and with IEEE Standards policies and procedures. Participants in IEEE standards development who are authenticated into any IEEE-SA database shall acknowledge the Obligations for Participation and Code of Ethics.
Participants on standards committees or working groups with governance authority or the authority to enter into a financial transaction with another party shall also act in accordance with IEEE Policies Section 9.8 on Conflict of Interest.
IEEE Standards Sponsor chairs and Sponsor liaison representatives shall be members of IEEE-SA and shall also be either IEEE members of any grade or IEEE affiliates.
The IEEE-SA shall maintain the authoritative database of participants in the development of standards. Such database shall be maintained by the Secretary of the IEEE-SA Standards Board.
RATIONALE: There have been situations in IEEE-SA entity working groups where the technical expertise of entity representatives has been called into question. The proposed language clarifies that the entity has the right to send whomever they deem appropriate to participate in an IEEE-SA entity working group meeting, without any judgment of their particular technical expertise.”
It was stated that a code of conduct may be needed for entities in regards to their participation in IEEE standards development.
An ad hoc group was formed to develop text to ensure that entity representatives are properly informed (by their entity) on agenda issues for meetings that they will attend. Ad hoc members: Howard Wolfman (Chair), David Law, Steve Mills, Mary Lynne Nielsen. Potential members: Karen Bartleson and Phil Wennblom.
6 NEXT MEETING
The next ProCom meeting will be Wednesday, 9 September 2009, in Piscataway, New Jersey, USA.
7 ADJOURNMENT
There being no further business, the meeting was adjourned at 5:38 p.m.
 |
|||
|
|||
