IEEE-SA STANDARDS BOARD NEW STANDARDS COMMITTEE (NesCom)
Meeting Minutes
18 March 2009
9:00 a.m. – 2:00 p.m.
Piscataway, NJ, USA

1          CALL TO ORDER
Tom Prevost, Chair, called the meeting to order at 9:04 a.m. Introductions were made around the room.

2          REVIEW AND APPROVAL OF AGENDA
{All votes are unanimous, unless otherwise stated.}

Chair Prevost announced there would be a change to the order of items under 7. New Business.  Items 7.3 and 7.4 would be addressed before 7.1 and 7.2.

The Administrator reported that two PARs for the Revision of Standards [P114 and P497] had been removed from the agenda due to lack of Sponsor Authorization.

A motion was made and seconded to approve the agenda as modified. The motion passed.

2.1       Consent Agenda

2.1.1    PARs to be Withdrawn at the Request of the Sponsor

IEEE Computer Society/Software & Systems Engineering Standards Committee

1644
Recommended Practice for Software Nomenclature - Software Naming Conventions for Application Software
Recommendation: Approve withdrawal at the request of Sponsor

IEEE Nanotechnology Council/Standards Committee

1620.2
Standard Methods for the Characterization of Printed and Organic Diode Bridge Structures for RF Devices
Recommendation: Approve withdrawal at the request of Sponsor

IEEE-SASB Coordinating Committees/SCC41 - Dynamic Spectrum Access Networks

1900.3
Standard for Assessing the Spectrum Access Behavior of Radio Systems Employing Dynamic Spectrum Access Methods
Recommendation: Approve withdrawal at the request of Sponsor
 
3          APPROVAL OF MINUTES FROM THE 09 DECEMBER 2009 MEETING

A motion was made, and seconded, to approve the minutes from the 09 December 2009 NesCom meeting. The motion passed.
 
4          PARS FOR DISCUSSION

4.1       Modified PARs

IEEE Computer Society/Environmental Assessment Standards Committee

P1680.1
Standard for Environmental Assessment of Personal Computer Products, Including Notebook Personal Computers, Desktop Personal Computers, and Personal Computer Displays
Recommendation: Approve modified PAR until December 2011

IEEE Computer Society/Software & Systems Engineering Standards Committee

P1044
Standard Classification for Software Anomalies
A motion was made to Approve:  Motion failed
Recommendation: Defer to May Continuous Processing with recommendation to remove figures and table from Scope

IEEE Instrumentation and Measurement Society/TC9 - Sensor Technology

P1451.7
Standard for a Smart Transducer Interface for Sensors and Actuators - Transducers to Radio Frequency Identification (RFID) Systems Communication Protocols and Transducer Electronic Data Sheet Formats
Recommendation: Approve modified PAR until December 2011

IEEE Power & Energy Society/Electric Machinery

P115
Guide for Test Procedures for Synchronous Machines Part I - Acceptance and Performance Testing
Part II - Test Procedures and Parameter Determination for Dynamic Analysis
Recommendation: Approve modified PAR until December 2009

IEEE Power & Energy Society/Switchgear

PC37.30.1
Standard Requirements For High Voltage Air Switches for Alternating Current, Rated Above 1,000 Volts
Recommendation: Approve modified PAR until December 2009

IEEE Vehicular Technology Society/Land Transportation

P1616a
IEEE Standard for Motor Vehicle Event Data Recorders (MVEDRs) - Amendment 1: Motor Vehicle Event Data Recorder Connector Lockout Apparatus (MVEDRCLA)
Recommendation: Approve modified PAR until December 2010 contingent upon SASB approving AudCom's recommendation of P&P approval for VT/LT

4.2       Extension Requests

IEEE Vehicular Technology Society/Land Transportation

P1616a
IEEE Standard for Motor Vehicle Event Data Recorders (MVEDRs) - Amendment 1: Brake and Electronic Control Unit (ECU) Electronic Fault Code Data Elements
Recommendation: Approve request for an extension until December 2010 contingent upon SASB approving AudCom's recommendation of P&P approval for VT/LT

4.3       New PARs

IEEE Computer Society/Microprocessor Standards Committee

P1394d
IEEE Standard for a High-Performance Serial Bus - Amendment: IEEE 1394 Single-Mode Fiber Physical Medium (PMD) Specification
Recommendation: Approve new PAR until December 2013

IEEE Computer Society/Software & Systems Engineering Standards Committee

P1490
Standard for Project Management Lexicon in Support of Project Management Institute (PMI) Standard Project Management Body of Knowledge (PMBOK)-2008 (4th edition)
A motion was made to Approve:  Motion failed.
Recommendation: Defer until May Continuous Processing with request to change project from a Standard to a Guide

IEEE Computer Society/Test Technology

P1804
Standard for Fault Accounting and Coverage Reporting to Digital Modules (FACR)
Recommendation: Approve new PAR until December 2013 contingent upon WG contact information being added to 3.1

IEEE Microwave Theory and Techniques Society/Standards Coordinating Committee

P1802
Standard for Coaxial Connector Identification
Recommendation: Approve new PAR until December 2013

IEEE Nuclear and Plasma Sciences Society/Nuclear Instruments and Detectors

PN42.31
Standard for Measurement Procedures for Resolution and Efficiency of Wide-Bandgap Semiconductor Detectors of Ionizing Radiation
Recommendation: Approve new PAR until December 2013

IEEE Power & Energy Society/Switchgear

PC37.20.8
Standard for Metal-Enclosed Low-Voltage (3200V and Below) Direct Current Power Circuit Breaker Switchgear for Traction Power Applications
Recommendation: Approve new PAR until December 2013

IEEE Power & Energy Society/Transmission and Distribution

PC135.64
Guide for Slip and Pull-Out Strength Testing of Bolted Dead End Strain Clamps
Recommendation: Approve new PAR until December 2013

IEEE Power & Energy Society/Transformers

PC57.12.37a
IEEE Standard for the Electronic Reporting of Distribution Transformer Test Data - Amendment: Updating to Include Efficiency Fields
Recommendation: Approve new PAR until December 2013

PC57.154
Standard for the Design, Testing and Application of Liquid-Immersed Distribution, Power and Regulating Transformers Using High-Temperature Insulation Systems and Operating at Elevated Temperatures
Recommendation: Approve new PAR until December 2013

IEEE-SASB Coordinating Committees/SCC21 - Fuel Cells, Photovoltaics, Dispersed Generation, and Energy Storage

P2030
Guide for Smart Grid Interoperability of Energy Technology and Information Technology Operation with the Electric Power System (EPS), and End-Use Applications and Loads
Recommendation: Approve new PAR until December 2013

IEEE-SASB Coordinating Committees/SCC41 - Dynamic Spectrum Access Networks

P1900.4.1
Standard for Interfaces and Protocols Enabling Distributed Decision Making for Optimized Radio Resource Usage in Heterogeneous Wireless Networks
Recommendation: Approve new PAR until December 2013

P1900.4a
IEEE Standard for Architectural Building Blocks Enabling Network-Device Distributed Decision Making for Optimized Radio Resource Usage in Heterogeneous Wireless Access Networks - Amendment: Architecture and Interfaces for Dynamic Spectrum Access Networks in White Space Frequency Bands
Recommendation: Approve new PAR until December 2013

IEEE Vehicular Technology Society/Rail Transit

P1474.4
Recommended Practice for Functional Testing of a Communications-Based Train Control (CBTC) System
Recommendation: Approve new PAR until December 2013

P1653.6
Recommended Practice for Grounding in Systems Supplying Direct Current Traction Power
A motion was made to Approve: Motion failed.
Recommendation: Defer until May Continuous Processing due to lack of response to NesCom comments

4.4       PARs for the Revision of Standards

IEEE Power & Energy Society/Energy Development & Power Generation

P421.2
Guide for Identification, Testing, and Evaluation of the Dynamic Performance of Excitation Control Systems
Recommendation: Approve PAR for the revision of a standard until December 2013

IEEE Power & Energy Society/Electric Machinery

P43
Recommended Practice for Testing Insulation Resistance of Rotating Machinery
Recommendation: Approve PAR for the revision of a standard until December 2013

IEEE Power & Energy Society/Switchgear

PC37.10
Guide for Investigation, Analysis and Reporting of Power Circuit Breaker Failures
Recommendation: Approve PAR for the revision of a standard until December 2013

PC37.013
Standard for ac High Voltage (Rated Above 1000 V) Generator Circuit Breakers for Use With Generators Rated 10 MVA or More
Recommendation: Approve PAR for the revision of a standard until December 2013

PC37.016
Standard for AC High Voltage Circuit Switchers Rated 15.5kV through 245kV
Recommendation: Approve PAR for the revision of a standard until December 2013

IEEE Power & Energy Society/Transmission and Distribution

P1366
Guide for Electric Power Distribution Reliability Indices
Recommendation: Approve PAR for the revision of a standard until December 2013

5          REPORTS

NesCom agreed that for future agendas, Item 5. REPORTS will not be a regular part of the agenda.  If the other committees have items of interest pertinent to NesCom, they can be added to the Agenda before the meeting.

5.1       ProCom Liaison Report
[Please see the ProCom meeting minutes for further information.]

5.2       PatCom Liaison Report
[Please see the PatCom meeting minutes for further information.]

5.3       AudCom Liaison Report

Lisa Yacone reported that AudCom will recommend that the SASB accept the P&Ps submitted by VT/LT.

[Please see the AudCom meeting minutes for further information.]

6         OLD BUSINESS - none

7          NEW BUSINESS

7.1       Changes to PAR form - Yacone
The Administrator reported recent updates to the PAR view including PAR history added to the extension request and clarity added to the extension request layout to emphasize that the original PAR fields are not open to modification.

When asked whether or not adding a staff liaison field to the PAR view was a high priority update, the committee agreed it was not and the open ticket was left as a priority 3.  The committee was reminded that they have access to the myTicket system to report bugs and/or submit change requests to myProject.

AI:  Lisa will send an email to the committee members with the link to myTicket.

The Administrator reminded the Committee that Question 1.4 had been temporarily removed from the PAR view mid-year because of confusion caused by the dynamic nature of the information depending upon when the PAR was reviewed.  A final decision is needed as to whether this question should be abandoned or modified and added back into the form.

The following motion was made and approved.
Question 1.4 will be added back into the PAR form with the following text.  “Is the balloting group aware of the requested modifications to the PAR?  If no, why?”

The Administrator suggested to NesCom that question 6.1.a, regarding review of IEEE-SA intellectual policy, be removed from the PAR form. 

The following motion was made and approved.
Remove Question 6.1.a from the PAR.  Instead text will be added to the Sponsor Approval letter: The working group responsible for this PAR shall make a call for patents and review the IEEE-SA patent material at every meeting. For information and instructions, please go to http://standards.ieee.org/board/pat/pat-material.html.

Bob Grow, SASB chair took the floor to express a general concern that our tool, myProject, is implementing policy not supported by governance documents and three specific concerns:

a) Recent disapproval of a standard due to confusion over a change that was made to the Purpose statement of a standard during an Amendment and not carried forward to the PAR for Revision.

Typically, amendments do not make changes to the Purpose statement of a Standard.  This should have been caught by the Working Group or during the Mandatory Editorial Coordination.  As a precaution a note will be added to the instructions for Revision PARs:  “Review ‘Old Scope/Purpose’ statements to ensure any changes made in Amendments or Corrigendum have been captured and the complete Scope and Purpose are listed.

b) Concern that PAR submitters are not checking off the box for RAC review in situations for which it may be needed.

This should be caught at the MEC stage.  Once approved, the PAR form is not modified due to changes in answer to the need for RAC review, knowledge of copyright issues, nor potential for Adoption, Joint Development or Harmonization.

c) Confusion caused by inclusion of the year of the base document in an amendment.

The NesCom conventions currently discourage, but do not disallow reference to the year of a base document.

Jodi Haasz presented a request to ask for additional information in the International Area on the PAR (Section 7).  This information is not pertinent to whether NesCom approves a PAR.  A decision was made to keep the questions as they are for now and staff will investigate various tools to capture the information effectively.

7.2  Revision of NesCom Conventions – Yacone
The Administrator circulated the edited NesCom Conventions for review prior to the meeting.

The following motion was made and approved:
Approve the NesCom Conventions as edited.

7.3       Practical Considerations in Joint Development of Standards with JTC1/SC 7 – Jim Moore
Jim Moore gave a presentation explaining the standards development processes of JTC1/SC7 versus IEEE, highlighting the similarities and differences between the two.  Jim specifically asked that NesCom be aware that JTC1 standards do not include a purpose clause, sometimes have long scope clauses, often change the scope and title close to final draft, and sometimes change from Joint Development to Adoption along the way.  He also requested that NesCom consider making a provision in their rules for revision of “single-part” PARS into multiple PARs, without the need to withdraw and then submit new PARs, thus avoiding the need to form new balloting groups.

AI:  Lisa will email Jim’s presentation to NesCom members.

7.4       Conversion of a PAR from Joint Development to Adoption – Discussion:  All
In light of Jim’s presentation and the need for further discussion of the practical implications of going from Joint Development to Adoption, an ad hoc was formed.  The ad hoc will discuss possible changes to the NesCom Conventions and recommendations to ProCom to cover process issues when dealing with international joint development projects. The ad hoc will be chaired by Andy Ford and include: Narayanan Ramachandran, Jim Hughes, Satish Aggarwal, Jim Moore,  Christina Sahr, Jodi Haasz, David Ringle, Bill Ash, Matthew Ceglia and Lisa Yacone.

8          NEXT MEETING
The next Continuous Processing teleconference of NesCom will take place on 01 May 2009, at
2:00 p.m. ET. The submittal deadline is 27 March 2009.

The next quarterly meeting of NesCom will take place on 16 June 2009 in Tokyo, Japan.
A poll was taken to see how many members were planning to attend the June NesCom meeting.  Six members confirmed they would be in attendance.

9        ADJOURNMENT
There being no further business, the meeting was adjourned at 12:44 p.m.